Administration Assistant

Administration Assistant (WFH)

The Australasian Legal Practice Management Association (ALPMA) is the peak body representing law firm managers and leaders by providing an authoritative voice on issues relevant to legal practice management. ALPMA offers a comprehensive set of member benefits that supports the ongoing professional and personal development needs of law firm and legal department managers across Australia and New Zealand.

About the Role

The ALPMA Administration Assistant is a key administrative support service to our various Volunteer Committees. This role works with all members of the ALPMA team to ensure our member Volunteers and Committees are provided with administration support to manage and run their scheduled meetings.

Support includes planning Committee meeting agendas, uploading papers, taking minutes and recording meeting actions. This is done in collaboration with the Committee Chair. The role also assists the CEO with governance items relating to Committee (including the Board) appointments, on boarding and management of terms.

Key Responsibilities:

• Prepare and distribute meeting agendas, minutes, and action items for various volunteer committees.
• Coordinate and schedule meetings, ensuring all stakeholders are informed and prepared.
• Manage multiple projects and stakeholders, ensuring deadlines are met and priorities are balanced.
• Provide clear and efficient communication regarding the Association to Committees.
• In collaboration with the CEO, maintain organized records and documentation for all administrative activities, including governance items such as ASIC, ACNC updates and volunteer terms.
• Assist in the preparation of reports, presentations, and other communication materials as directed by the CEO.
• Provide general administrative support, including handling correspondence, managing calendars, and organizing events, including monthly Mental Health First Aid Courses.

About the Person

You will be a highly organised administration support assistant who takes pride in taking ownership for the management and co-ordination of various Committee activities. You love to assist, organise and ensure Committee volunteers are well informed and kept up to date at all times. You have a customer service focus, love dealing with people and making others' lives easier.

Required Skills and Experience

• Proven experience as an administrative assistant or in a similar role (minimum 3-years).
• Excellent organizational and time management skills.
• Strong interpersonal, communication and written skills.
• Proficiency in Microsoft Office Suite and other office management tools.
• Ability to manage multiple stakeholders and projects with a high attention to detail.
• Self-motivated, takes responsibility and demonstrates a high level of initiative.
• Experience in working with volunteer committees or in a non-profit environment is a plus.

Terms

3-4 days per week (0.6-0.8FTE)
Flexible working arrangements
Work from home with equipment operating systems supplied
As ALPMA operates completely in a virtual environment we can be flexible with your primary location.